Summary of last SFV Board Meeting minutes

Summary of Victor Gardens Single Family Board Meeting Minutes 
May 24, 2018
7:00 pm
VG Activity Center

1. Homeowner Forum:
• A homeowner informed the board that there are beavers living in the pond behind his house. Josh to notify Master Board.
• A homeowner shared several concerns: 
1. Planting of new blvd trees, why are oak trees being planted when previous trees were maple? Some of the newly planted trees look dead. Master Board will be doing a walk through to check. 
2. A fence hasn’t been stained on the inside, per the ARC requirement. This is in clear view of  other residences. Board to give homeowner more time to do this.
3. Mowing of the vacant lots? There needs to be a schedule for the mowing. Jody noted that a fews years ago the Master Board had approved a schedule. Jaimeson to contact Colleen Brown. 
4. Grantaire center circle area needs mulch and weeding. Jaimeson to contact Colleen Brown. 
5. White ramp structure left on tennis court? Josh has had it removed. 
6. Home color choices on Val Jean; several homes are painted blue, along with two
   white houses. Who approves these color choices? Josh shared that the recent new build didn’t get ARC approval for the white color choice. The Master board is working on this issue. 
7. Concerns about weeds in city owned parks. Jaimeson to contact Scott Anderson from the city of Hugo for weed application. 
8. Yards in the neighborhood looking unkempt, this is disturbing to see.
• A resident shared concerns regarding the ownership and mowing of the outlot by his residence. This lot has gas pipelines from Koch.
2. Old Business: 
• Boulevard Trees (new planting)- Master Board to do a walk through. 
• Replacement of blvd tree at Poets Green.
• Vacant lot mowing and maintenance- Jaimeson to contact Colleen Brown 
• Finalize welcome card for new residents- Jody to contact Colleen Brown to get
  the VG logo and possibility have cards printed. 
3. New Business: 
• Website post regarding contractor signs- Mark has posted on the website and on
  Facebook page. 
• Park requests- Grill- Jaimeson will contact city to get repairs done. Basketball
  ball hoops- city of Hugo has been contacted, will do repairs. Gazebo in Arbre
  Park- this is a city owned park, homeowners need to contact City of Hugo. 
4. Additional Business: 
• Poets Green fountain, the structure is leaning in need of repairs. Suggestion was made to remove broken fountain and replace with a large flower pot.- Master Board issue. 
• Also noted a fence needs to be painted according to ARC application- Board to give more time to complete. 
5. Master Board will do a neighborhood walk through on June 1, at 7:30 am. 
6. Next Meeting Date: Thursday August 23, 2018. 7:00 pm VG Activity Center.

Single Family Board Meeting

The next meeting of the Victor Gardens Single Family Village shall be August 23, 2018 at 7pm at the Victor Gardens Activity Center. Owners are welcome to attend.

Local Business Profile: Birch Tree Care

Japanese Beetle are BACK! They love Linden, Birch, Oak, Elm, and Maple Trees, as well as rose bushes. 

Call our office today and protect your plants! https://www.birchtreecare.com/contact/

Victor Garden residents receive 10% off!

Learn more about the Japanese Beetle here: https://www.birchtreecare.com/japanese-beetle-fact-sheet/

Movie Night in Val Jean Park Friday, June 22

Due to uncertain weather Movie Night in Val Jean Park, originally scheduled for this weekend, has been postponed to Friday, June 22. We'll plan on the movie starting around dusk (8:30pm). Bring a blanket, chair and bug spray. Bring a blanket, chair, snacks, drinks (and bug spray just in case).

Considering building a new home in Victor Gardens?

Dear builders and prospective homesite buyers,

If you’re interested in building a new single-family home in Victor Gardens, here’s important news. Victor Gardens Community Association’s Architectural Review Committee (ARC) recently updated and published it’s Application Package for New Home Construction.  ( Link: http://blog.victorgardensnews.org/p/arc.html ) The ARC’s improved review process streamlines and clarifies the process for builders.

Builders wishing to speed the review process should familiarize themselves with the document and submit proposals that are complete and detailed. Here’s a summary of 3 steps each builder must follow to submit new home proposals for the ARC’s review.  

• Step 1 / Preliminary Concept Phase 
• This first step is the least formal and it’s designed to provide initial feedback. Sketches and draft ideas are encouraged. Your Step 1 submission should show proposed massing, style selection, the home’s proposed location and other general concepts. It should take into consideration the design of neighboring homes and items listed in the Architectural Application form. You should allow for time to revise your Step 1 proposal after initial ARC feedback. The Community Manager will inform you if the ARC believes your submission is ready to move to Step 2. 
• Step 2 / Preliminary Approval Phase
• After the ARC provides feedback based upon your Step 1 submittal you can move towards the Step 2 / Preliminary Approval Phase. This allows you to submit schematic home and site plans with enough detail to be reviewed by the ARC and potentially receive ARC’s preliminary approval. 
• Step 3 / Final Architectural, Color and Landscape Approval Phase 
• After the ARC invites you to proceed to Step 3, you can move forward to complete and submit the construction drawings and Certificate of Survey to submit for Final Review. This phase assures that the approved Step 2 preliminary plans match the final construction documents. Your Color Application and Landscape Application must be submitted at the same time as the final Architectural Application. Incomplete applications will slow your proposed home’s review. Do not order or install any materials prior to written approval. Upon successful completion of Step 3 the ARC will provide a written approval, which the City of Hugo requires for permitting. 

Questions about this process should be directed to the ARC’s designated contact person, our Community Manager, Colleen Brown.

Colleen Brown
Community Manager
Associa Minnesota

7100 Northland Circle N. Suite 300, Brooklyn Park, MN 55428

763-746-1188
Colleen.Brown@Associa.us

AtYourService@Associa.Us

www.associaminnesota.com

Summer Reminders

Now that we’re getting into the summer season, here are a few reminders about the covenants and rules in Victor Gardens….

Any and all signs advertising contractors, roofing services, schools, etc. are not permitted. "For Sale" signs are allowed. Please remove non-permitted signs to avoid any violations and potential fees.

The pool will be opening Friday - please follow all rules and regulations when using the pool. Quick reminders of pool etiquette…

• There is no lifeguard on duty; swim at your own risk!
• No food or glass beverages are allowed at the pool.
• Alcoholic beverages are not allowed at the pool.
• Drunkenness is not allowed and intoxicated individuals will be asked to leave the pool (and/or the Washington County Sheriff will be called).
• Children under the age of 14 must be accompanied by an adult 18 years of age or older.
• A full list of activity center & pool rules can be found here - http://blog.victorgardensnews.org/p/pool-rules.html

Please also be aware...

• Cameras and recording equipment are present. 
• To report unauthorized pool access, dangerous situations or vandalism, contact the Washington County Sheriff.
• Emergency: Dial 911
• Non-Emergency: Dial (651) 439-9381
• Your pool key fob has an identification code unique to you. Each swipe is logged and recorded.  
• Don't open the door for others. (If someone causes issues and your key fob allowed them pool access, you’ll lose your pool privileges.)
• If your key fob doesnt work: Contact Victor Gardens Community Association's Management Company, Associa Minnesota. Customer Service phone: 763-746-1188. Colleen Brown, of Associa Minnesota is Victor Gardens Community Association's Community Manager. Most instances of key fobs not working relate to dues payment issues or priveledge revocation by the Board.

Single Family Village Residents:

For all Single Family residents, an application for exterior improvements needs to be submitted and approved before any work begins. Examples of improvements that need approval include, but are not limited to: 

• Fences, Decks/Patios, Retaining Walls, Landscape Changes, Exterior Painting, Satellite Dishes, Play Lots, etc.

The Governing Documents also stipulate rules for the Single Family Village. A few common rules that everyone should be aware of:

• Garbage cans are required to be stored in a garage and should be put away before 10am the day after garbage collection.
• Sports equipment (hockey nets, basketball hoops, trampolines, etc) should be stored in a garage overnight and not left out.
• Boulevard trees - replacement, maintenance and upkeep - are the responsibility of the homeowner.

SFV Board Meeting Thursday, May 24

Here's a reminder about tomorrow's quarterly Single Family Village Homeowner's Association board meeting.  All residents/owners are welcome to attend.  Meeting starts at 7pm at VG's Neighborhood Activity Center.  Planned topics for discussion are:

• Homeowner's Forum
• Communication to owners (signs, reminders)
• Boulevard trees
• Vacant lot mowing & maintenance
• Park requests (grill, basketball hoops, gazebo in Arbre)

Saturday's Scouting for Food & Feeding the Need event cancelled

Saturday's Scouting for Food & Feeding the Need event in Hugo has been canceled due to the winter storm warning. To ensure the safety of our many young Scout volunteers, we'll choose a new date in the months ahead. Until then, we encourage you to "do a good turn daily" by starting a collection effort in your own home, among your neighbors and friends. Your local food shelf gladly accepts non-perishable food, personal care items, laundry soap, shampoo, and diapers. Direct financial contributions go a long way too.

Basketball Hoops

Good news for basketball players!  Scott Anderson, City of Hugo's Public Works Director, informed me that straightening of Arbre Park's tipping-over (frost-heaved) basketball hoops is on the city's spring repairs list.  This project had been on a fall repairs list, but winter came earlier than expected.

Also, here's a freindly reminder that if your family uses a portable basketball hoop, hockey nets or other sports equipemt it must be put away and stored inside overnight.  For clarification, please see the related section on the victorgardensnews.org website: http://blog.victorgardensnews.org/p/sfv-arc.html#play

SFV Annual Meeting Tomorrow

Reminder:  We hope to see you at tomorrow's VG SFV Annual Meeting.  If you can't attend, please send in your proxy according to the instructions on the mailing.  Thanks!

VG Single Family Village Homeowners Association

Annual Meeting

Wednesday, April 4, 2018  6:30pm

Hugo City Hall

Equipment Left on Ponds

I've been asked to post a friendly reminder to families that use neighborhood ponds for recreation in the winter. In a few locations, some snow covered equipment, nets, etc. are at risk of sinking to the pond's bottom when the ice melts. It's possible that owners are not able to see some of the items due to their position of their home relative to the pond. If you (or your kids) have used ponds for recreation, please take a few minutes to ensure your stuff's off the ice before spring arrives.  Thanks!

VG Egg Hunt and Petting Zoo

Come join the fun!

The Victor Gardens egg hunt and petting zoo is Sunday, March 25th at 2pm.


Please join us at Arbre Park and bring quarters for animal feed!