SFV ARC

Victor Gardens Single Family Homeowner's Association Architectural Review Committee



Table of Contents:



Introduction:

Victor Gardens Single Family Homeowner's Association (SFV) owners have their own Architectural Review Committee (SFV ARC) that review modifications to existing SFV home exteriors and landscapes. The SFV ARC is helped by a smaller group of experienced volunteers, known as the Architectural Advisory Committee. Together, they processes numerous requests each year.

Homeowners are reminded that improvements/alterations such as paint color changes, gutters, decks, landscape changes, garage door replacement, fencing, patios, play equipment etc. must be approved by the SFV ARC before work begins. Simple repairs and routine maintenance restoring your home and landscape to its formerly ARC approved state does not require a Architectural & Landscape Change Application. Clarification of the policy can be found in the Covenants, Conditions & Restrictions.

An Architectural & Landscape Change Application is an important part of any submission. Prior to starting any work, homeowners must obtain the ARC's written approval. Contact our association's Community Manager who can help homeowners navigate the process.

Builders and prospective owners interested in new home construction requirements should refer to the Victor Gardens Community Association's ARC page.




Architectural & Landscape Change Application Form 
Homeowners must fully complete and submit this form along with written descriptions, supporting documentation, drawings, photos, site surveys, etc.





ARC's Contact Info:

Contact the Community Manager for all questions, submissions, and correspondence.  
  • Colleen Brown
    Community Manager
    Associa Minnesota
    7100 Northland Circle N. Suite 300, Brooklyn Park, MN 55428
    763-746-1188 
    AtYourService@Associa.Us




Guide to Submitting Architectural & Landscape Change Applications

What is the Application for?
You may be thinking of making some alterations or improvements to the exterior of your home or perhaps your yard. If you plan on doing so, please read through the following info and click the website links that relate to your project.  Familiarize yourself with Victor Gardens Residential Design Guidelines then submit the required Architectural & Landscape Change Application Form to the Architectural Review Committee (ARC) for consideration.


Which projects don’t require the Application?
Simple repairs, routine maintenance, and restoring your home and landscape to its formerly ARC approved state does not require approval.  Examples of these include:
  • Routine home maintenance:
    • Asphalt driveway sealcoating. 
    • Repainting the home in the exact same, previously approved, color scheme.
    • Refinishing decking with the same, previously approved, color. 
    • Refinishing exterior doors with the same, previously approved, paint color or stain. 
    • Repairing a cracked sidewalk. 
    • Replacing broken windows. 
    • Repairing frost-heave damaged patios. 
    • Replacing a storm damaged roof with the exact same, previously approved, shingles. 
    • Replacing air conditioning units.
  • Routine landscape maintenance:
    • Pruning. 
    • Replacing dead plants and trees with the same species in the same location.
  • Planting annual plants in existing approved beds.
  • Planting perennial plants in existing approved beds.
  • Planting bulbs planted in existing approved beds.

Which projects do require the Application?
Many projects that require submission of Architectural & Landscape Change Applications are listed in the online document, Selected Alterations/Improvements List. The list includes, but is not limited to many types of projects that homeowners might consider. For extensive projects, or projects that aren't listed, homeowners are encouraged to ask for the ARC’s advice before submitting an application. The ARC can advise you on how Victor Gardens Residential Design Guidelines relate to your project, and help prevent unnecessary homeowner expense and delays. If you are uncertain whether your project needs approval, or if you have any questions about the required process please refer to the  Selected Alterations/Improvements List and/or contact our Community Manager.

Why do I need to fill out the Application?
Please keep in mind as members of a homeowners association we all agreed to abide by the same architectural & landscaping requirements & guidelines. These benefit everyone in the association because they help preserve and increase the value of our homes as well as increasing the aesthetic quality of our neighborhood.

Filling out the form:
It is essential that your application is completely filled out with as much detail as possible.  The ARC requires the use of colored exhibits, attachments, photographs, etc. to assist in its review.  The quality preparation of the application itself and each exhibit/attachment must be clear and legible so as not to cause delays in acceptance.  If the application and exhibits are incomplete or illegible the application will be rejected.

What is the ARC?
According to Victor Gardens’ governing documents, the purpose of the Architectural Review Committee (ARC) "is to control, preserve and enhance the architectural and environmental character of Victor Gardens". The Committee is made up of neighborhood volunteers that review many submissions each year.  In addition to informed subjective aesthetic judgments, the ARC refers to a number of source documents including City of Hugo PUD Agreement Requirements, Victor Gardens Architectural & Landscape Requirements, Victor Gardens Residential Design Guidelines (ARC Guidelines) and the neighborhood’s Covenants Conditions & Restrictions as a minimum standard of architectural application. However, the Committee's goal is not to aspire to the lowest denomination of these. ARC will look to maintain the spirit of the Traditional Neighborhood streetscape by enforcing a historical architectural character. 

How long does the ARC review process take?
Although the Covenants allow a much longer timeframe, most applications receive a response within two weeks, sometimes sooner. If the complexity of your application is great, you should plan accordingly (i.e., expect a longer review timeframe).

How can I speed up the review process?
Ensure your application is completely filled out with as much detail as possible. Submit everything via email. Include all required descriptions, measurements, drawings, photos, manufacturer’s data, surveys, color choices, material samples, etc. A complete, clear and detailed proposal will help avoid unnecessary delays.

What kind of response can I expect?
ARC will respond in writing. You may receive an “Approval Letter”, a “Denial Letter”, an “Approved with Conditions Letter”, or a “Request for More Information”.

What are the penalties for non-compliance?
The Single Family Village Board and ARC take its responsibility to uphold established high standards very seriously. Violators will be fined. Also, violators may likely be required to remove the alterations and restore the property to its prior (approved) state. If violators do not comply, the Association may hire a contractor to remove the changes. Those expenses, plus fines, plus legal expenses will be charged back to the homeowner/violator. According to section 8 of the Master Declaration of Covenants, “... the violator shall pay all costs in connection the resolution or correction of the violation, including without limitation any fees of attorneys or other professionals...” Failure to pay will result in the Board placing a lien against your property.

Can I request a variance?
ARC may, in its sole discretion, grant variances from the requirements contained in Section 8 of the Covenants or otherwise established by the ARC, on a case by case basis; Provided that the variance sought involves unique circumstances, is reasonable, does not impose a hardship upon other Owners, and does not violate any development agreement with the City, any governmental law, ordinance, code or regulation. The granting of such a variance by the ARC shall not nullify or otherwise affect the ARC's right to require strict compliance with its requirements on any other occasion. Granting such variances does not necessarily establish precedent for future ARC submissions.

Whom can I contact with questions?
All questions about your project, your application, or timeframe can be directed to our Association’s Community Manager.






Selected Improvements/Alterations List 
Last updated 2/26/13

The following list should help you understand some of what the ARC looks for in the submissions it reviews. Use the checklists to better plan your project, and to ensure a positive and speedy response.


An Architectural & Landscape Change Application is required for many new projects.  The Application is also required if you propose changes to your home's exterior or landscaping. If you’re considering an improvement/alteration that isn’t listed below, find its closest match and follow those directions using your best judgment. Email the ARC’s designated contact person, the Community Manager, if you have any questions.


Accessory Buildings 
Arbors/Pergolas
Awnings/Sunshades
Decks
Deck/Patio Coverings
Doors – Front Doors, Storm Doors, etc. 
Doors – Garage 
Driveway – Sealcoating Asphalt 
Driveway – Replacement 
Fencing 
Flags & Flagpoles
Gardens
Gutters
Hot Tubs
Holiday & Seasonal Decorations
Irrigation Systems — Underground
Landscaping
Lighting - Exterior
Paint & Stain
Patios , Paving & Flatwork
Play & Sports Equipment
Pools
Roof Replacement
Satellite Dish Systems and Wireless Antennae
Solar Energy Devices
Storage - Outside
Stone – Walls & Pavers 
Sump Pump Discharge Hoses
Toilets – PortaPotty Portable
Trash & Recycling Containers
Water Features
Wind Turbines, Wind-Electric Generators



Accessory Buildings:
(approval required)

These are buildings separate from the home, located within the owner’s property and meeting the requirements established by the Master Declaration, the ARC and the City of Hugo. Accessory buildings may include detached garages, storage sheds, play houses, dog houses, greenhouses, gazebos, etc.

  • For the ARC to consider your application, the following documentation is required and must be submitted:
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit a few photos of the area and surrounding views so the ARC’s members can familiarize themselves with what’s there now. 
    • A Lot Survey (Available at Hugo City Hall) showing the accessory building’s location in relation to the home, property lines, easements and setbacks.
    • Elevation and plan drawings. Indicate dimensions of each element. 
    • A list of building materials including siding, shingles, trim, doors, windows, etc.
    • Your selected color scheme (See also: Paint & Stain) 
    • A comprehensive landscape design including the accessory building. Thoughtful landscape design will properly integrate the structure with the home’s existing landscape and soften its appearance. (See also: Landscaping) 
  • Installation and finish must appear to be professional quality. 
  • Design considerations: 
    • According to the Master Declaration of Covenants section 7.6.2 The Accessory Buildings (not more than two per Residential Unit) shall together be limited to (i) a garage limited to space for not more than two cars, and (ii) storage space not exceeding 120 square feet, and (iii) if the following conditions are satisfied, a Dwelling. The conditions for a Dwelling within an Accessory Building are (i) the Dwelling shall not exceed 900 square feet; (ii) a separate designated non-tandem parking space is provided for the Dwelling located in the Accessory Building; (iii) the Residential Unit has a single family Dwelling(s) other than the Dwelling located in the Accessory Building; and (iv) the Residential Unit is at least 9,000 square feet in size. 
    • Accessory Buildings are required to be of similar design, detailing and materials as the Dwelling. 
    • Must be an integrated part of the home and landscape design. 
    • Must be consistent with home’s design style and character. 
    • Building materials and color palette should compliment the home. 
    • Any utilities must be underground.
    • Depending on design, high quality kit designs may be approved with certain modifications.
  • Site considerations:
    • Location is recommended in the rear yard, next to the home.
    • Structures must not be located within any easements or setbacks.
    • Avoid placing in the rear corner of the property. 
    • Utilities must be underground. 
  • Prefabricated or easy-assemble storage sheds and similar structures will not be approved. (For example: Menard’s, Home Depot, Rubbermaid, etc.) 
  • Please understand that the ARC considers proximity to and screening from your neighbor’s view. 





Arbors/Pergolas:
(approval required)

Arbors are typically freestanding structures that act as an entryway and opportunity for the growth of vine-type plantings in landscape design. Arbors are sometimes called pergolas. Fencing often accompanies arbors and pergolas. (See also: Fencing) 
  • For the ARC to consider your application, the following documentation is required and must be submitted: 
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit a few photos of the area so the ARC’s members can familiarize themselves with what’s there now. 
    • A Lot Survey (Available at Hugo City Hall) showing the arbor/pergola location in relation to the home, property lines, easements and setbacks. 
    • Elevation and plan drawings. Indicate dimensions of each element. 
    • A list of building materials. 
    • Your selected color scheme (See also: Paint & Stain) 
    • Fencing details, if proposed (See also: Fencing) 
  • Installer considerations:
    • Installation and finish must appear to be professional quality.
    • An experienced fence/arbor/pergola contractor is highly recommended. 
  • Design considerations: 
    • Must be an integrated part of the home and landscape design. 
    • Must be consistent with home’s design style and character. 
    • Building materials and color palette should compliment the home. 
    • A comprehensive landscape design including the arbor/pergola is strongly suggested. Thoughtful landscape design will properly integrate the structure with the home’s existing landscape and soften its appearance. 
    • Due to frost-heaving and heavy clay soil conditions common throughout Victor Gardens, special considerations should be made for foundation posts.
  • Design details: 
    • Acceptable materials may be cedar, painted wood, and ornamental/wrought iron. 
    • Caps and ornamental panels must be consistent with home’s design style. 
    • Composite materials (such as Trex) may be considered.
    • Vinyl, PVC and plastic will not be approved.
  • Contractors experienced in installing arbors and pergolas include (but are not limited to):



Awnings/Sunshades: (approval required) 
  • For the ARC to consider your application, the following documentation is required and must be submitted:
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit a few photos of the area so the ARC’s members can familiarize themselves with what’s there now.
    • Manufacturer’s data, product photos, color samples, fabric samples, etc.
    • A list of building materials, if applicable.
  • Design considerations: 
    • Must be an integrated part of the home and landscape design. 
    • Must be consistent with home’s design style and character. 
    • Building materials and color palette should compliment the home.
  • Colors, materials, mountings and supports must be compatible with the material, style and scale of your home. 
  • Retractable Awnings must be closed when not in use. 



Decks:
(approval required)

  • For the ARC to consider your application, the following documentation is required and must be submitted:
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit a few photos of the area so the ARC’s members can familiarize themselves with what’s there now. 
    • A Lot Survey (Available at Hugo City Hall) showing the deck’s location in relation to the home, property lines, easements and setbacks. 
    • Elevation and plan drawings. Indicate dimensions, height from grade, retaining walls, whether there will be a railing, etc. 
    • A list of building materials.
    • Your selected color scheme (See also: Paint & Stain) 
    • A comprehensive landscape design including the deck. Thoughtful landscape design will properly integrate the structure with the home’s existing landscape and soften its appearance. (See also: Landscaping) 
  • Installation and finish must appear to be professional quality. 
  • Design considerations:
    • Must be an integrated part of the home, landscape design or patio area.
    • Must be consistent with home’s design style and character. 
    • Building materials and color palette should compliment the home.
    • Should complement the home’s front porch. 
  • Design details:
    • Acceptable materials are cedar, redwood, and composite decking. Exposed, treated wood must be painted. 
    • Decks must be supported with a minimum of 6”x6” columns where decks will not be visible*. 9 ¼” x 9 ¼” or equal columns where prominent and visible*, *Visible; from existing or future (from streets, homes, parks or open space.
    • Handrails and spindles/balusters must be consistent with home style. 
    • Requests for alternative metal balusters must include color photographs, manufacturer’s data, etc. and indicate what style of baluster is being requested.
    • All deck skirting for decks lower than 2 feet must be approved. Examples of acceptable skirting may be lattice or galvanized woven wire, or solid wood panels. 


Deck/Patio Coverings: (approval required)

  • For the ARC to consider your application, the following documentation is required and must be submitted:
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit a few photos of the area so the ARC’s members can familiarize themselves with what’s there now. 
    • Elevation and plan drawings. Indicate dimensions, height, stain/paint colors, etc. 
    • A list of building materials. 
    • Your selected color scheme (See also: Paint & Stain) 
  • Installation and finish must appear to be professional quality.
  • Design considerations: 
    • Must be an integrated part of the home, landscape design or patio area. Must be consistent with home’s design style and character. 
    • Acceptable materials are cedar, redwood, painted composite, and painted wood. Exposed, treated wood must be painted. 
    • Colors, materials, mountings and supports must be compatible with the material, style and scale of your home. 



Doors – Front Doors, Storm Doors, etc.:
(approval required)
  • For the ARC to consider your application, the following documentation is required and must be submitted: 
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit a few photos of the home so the ARC’s members can familiarize themselves with what’s there now. 
    • Paint/stain color samples as part of your application submission.
    • Manufacturer’s data and drawings. Indicate dimensions. 
  • Design considerations: 
    • Understand that the ARC strives for historical styles and streetscape diversity. There are no “blanket approvals”. The fact that one specific door is approved near your home it does not mean that same model would also be approved for your home. In fact, just the opposite is true. 
    • Must be made of high quality materials. Wood, paintable steel and paintable composite overlay doors may be approvable, depending on design. 
    • Must be consistent with home’s design style and character and color palette.
    • Flat doors are not allowed. 
    • Many stamped steel doors do not provide sufficient architectural detail and may not be approved. 
    • Windows are not required, but in some cases may add to the door’s architectural character. 



Doors – Garage:
(approval required)

  • For the ARC to consider your application, the following documentation is required and must be submitted: 
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit a few photos of the existing garage door and your house so the ARC’s members can familiarize themselves with what’s there now.
    • Paint color samples as part of your application submission. If more than one color is proposed, submit a drawing indicating location of the colors. (See also: Paint & Stain)
    • Manufacturer’s data and drawings. Indicate dimensions.
    • Indicate precise model name and describe any optional treatments. 
  • According to the Master Disclosure Statement, Exhibit G, "The [ARC] will look to maintain the spirit of the Traditional Neighborhood streetscape by enforcing a historical architectural character." 
  • A note about historically-styled garage doors: Modern overhead garage doors are very different than historical garage doors. Historic garage doors were heavy; with large wooden structural members holding together lighter wooden panels or large windows.  Historic garage door hardware was beefy, possessing iron straps, hinges, handles, wheels and counterweights to support the weight of wide opening and overhead opening doors.  Attractive, modern overhead doors borrow the historic look with raised stiles, rails and recessed panels.  These features also visually break up a large door's monotonous nature, provides shadow interest and opportunities for the application of multiple paint colors (coordinating well with the home's color scheme). 
  • A note about historically-styled garage door hardware:  Adding faux hinges, straps and handles to otherwise plain doors does not increase architectural appeal. Use these judiciously.
  • Design considerations:
    • Understand that the ARC strives for historical styles and streetscape diversity.
    • There are no “blanket approvals”. The fact that one specific garage door is approved near your home does not mean that same model would also be approved for your home. In fact, just the opposite is true. 
    • Must be made of high quality materials. Wood, paintable steel and paintable composite overlay doors may be approvable, depending on design. 
    • Must be consistent with home’s design style and character and color palette.
    • Garage door accents and detailings should be used to break up its scale & designed to echo home style/detailing, making it look less dominant, more a continuation of the structure.
    • Flat doors are not allowed.
      • Customization of flat doors will be considered on a case-by-case basis, but must show architectural detail. (For example: additional carpentry overlays with raised stiles).
      • Stamped steel doors may not provide sufficient architectural detail and may not be approved. 
    • Windows or exposed (faux) hardware is not required, but in some cases may add to the door’s architectural character.
  • There are hundreds of available doors and style combinations. The ARC has compiled this list as a starting point for your comparison shopping:
  • Contractors experienced in repairing old (and installing new) Victor Gardens garage doors include (but are not limited to):  
    • Allen Anderson Inc. “In our case, the garage door contractor (Allen Anderson Inc) simply outfitted our custom American Classic garage door with new springs, etc. so that it was once again operational at a fraction of the cost of a new door. Add in a little paint, and we were as good as new.” 
    • Northern Garage Door Company “We have used John with Northern Door Company. He is the one that gave us a ballpark cost of about $3,300 for a new garage door with composite overlay. I believe his company is the one that installed a lot of the garage doors in our neighborhood (and Liberty on the Lake) originally. We've really liked working with him over the years. We have a garage door that is about at the end of it's lifespan so likely we will be looking at a new garage door this summer.”
    • “For a experienced carpenter, custom embellishment of a flat (stock) door might be another affordable option”. 
  • This Old House online article : All About Garage Doors"No longer an afterthought, they're stronger, more weathertight, and brimming with character. The experts at This Old House help you pick a new garage door to complement your home."



Driveway – Replacement: (requires approval)
Contact the ARC for more info. 





Driveway – Sealcoating Asphalt:
(does not require approval)
Simple repairs and routine maintenance restoring your home to its formerly ARC approved state does not require a new application.





Fencing: (approval required) 
  • A signed Architectural & Landscape Change Application Form
  • A written description.
  • At a minimum, the ARC will follow the City of Hugo’s Residential Fencing Guide and Hugo City Code
  • If the ARC approves your proposal, you must then submit and receive approval from Hugo’s Building Official at Hugo City Hall. 
  • For the ARC to consider your application, the following documentation is required and must be submitted: 
    • “Before” photos. Submit a few photos of the area and surrounding properties so the ARC’s members can familiarize themselves with what’s there now. 
    • A Lot Survey (Available at Hugo City Hall) showing the fence’s location in relation to the home, property lines, easements and setbacks. 
    • Elevation and plan drawings. Indicate dimensions of each element and gate locations. 
    • Describe how the fence will be adjusted to accommodate grade contours. 
    • A list of building materials. 
    • Your selected color scheme (See also: Paint & Stain)
  • Installer considerations: 
    • Installation and finish must appear to be professional quality. 
    • An experienced fence contractor is highly recommended. 
  • Site considerations: 
    • Professional surveyors verify the location of property boundaries and help to avoid disputes between neighbors. The ARC strongly recommends hiring a surveyor before fence location is finalized. 
    • Beware of easements. 
  • Design considerations: 
    • Must be an integrated part of the home and landscape design. 
    • Must be consistent with home’s design style and character. 
    • Building materials and color palette should compliment the home. 
    • A comprehensive landscape design including the fence is strongly suggested. Thoughtful landscape design will properly integrate the structure with the home’s existing landscape and soften its appearance. 
    • Chain link fencing is not allowed (with one exception):
      • According to the Master Covenants, section 7.20, “Chain link fencing is prohibited except for use as a dog kennel within a Residential Unit provided the fence is attached to the Dwelling or Accessory Building, is screened from public view and is approved by the A.R.C. in accordance with Section 8. The ARC shall establish standards for all fencing whether temporary or permanent within the Property.” 
    • According to the Master Covenants, section 8.5.5, “The ARC shall establish standards for all fencing, whether temporary or permanent, within the Property but all fences shall be in compliance with the Design Guidelines and Landscape Requirements.” 
    • Determine how the proposed fence will follow your property’s contours. Will it step down to accommodate high-to-low elevations or will it follow an angled plane? 
    • Due to frost-heaving and heavy clay soil conditions common throughout Victor Gardens, special considerations should be made for foundation posts. 
    • No signs can be attached to any fence. (Including contractor’s advertising plates) 
  • Design details: 
    • Acceptable materials may be cedar, painted wood, and ornamental/wrought iron. 
    • Caps and ornamental panels must be consistent with home’s design style.
    • Composite materials (such as Trex) may be considered. 
    • Vinyl, PVC and plastic fencing will not be approved. 
    • Snow fencing is not allowed at anytime. 
  • Underground/”Invisible” pet fences do not require approval. 
  • Contractors experienced in installing new fences include (but are not limited to):



Flags & Flagpoles:
  • Approval is not required but the following guidelines should apply. 
    • Flags should be displayed in a respectful manner consistent with the Federal Flag Code. 
    • Flags should not exceed 3 feet by 5 feet. 
    • Flagpole must be attached to home’s structure and not be attached higher than 15 feet above the ground. 
  • Freestanding flag poles
    • Contact the ARC regarding freestanding flagpoles.


Gardens:
(approval required)




Gutters:
(approval required) 

  • For the ARC to consider your application, the following documentation is required and must be submitted: 
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Photograph each side of the home so the ARC’s members can familiarize themselves with what’s there now. 
    • Mark up the photos showing the location of proposed gutters and downspouts.
  • Design considerations: 
    • Minimize appearance of the gutters and downspouts.
    • Utilize your home’s corner boards and other architectural features to “hide” the system as much as possible.
    • Choose colors or use matching paint to minimize the appearance of the gutters and downspouts. 
    • Submit color samples. 
  • Installation and finish must appear to be professional quality. 
  • Rain barrels and aboveground rainwater catchment systems require ARC approval.
  • Consider hiring a professional contractor experienced in Victor Gardens ARC process. Some include (but are not limited to):



Hot Tubs: (approval required)
  • For the ARC to consider your application, the following documentation is required and must be submitted:
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit a few photos of the area and surrounding properties so the ARC’s members can familiarize themselves with what’s there now. 
    • A Lot Survey (Available at Hugo City Hall) showing the proposed hot tub location in relation to the home, property lines, easements and setbacks.
    • Elevation and plan drawings. Indicate dimensions, deck and patio locations, privacy fence locations and details. 
    • Manufacturer’s data, product photos, drawings, etc. 
    • A comprehensive landscape design including the hot tub, patio, deck, and surrounding landscaping is required. Thoughtful landscape design will properly integrate the structure with the home’s existing landscape and soften its appearance. 
  • Installation and finish must appear to be professional quality. 
  • Hot tub must be kept in working condition and in good repair. 
  • Site considerations: 
    • Locate in the rear yard, near the home and away from property lines. 
    • Minimize its appearance and noise to your neighbors. 
    • Any utilities must be underground. 
  • Design considerations: 
    • Must be screened from neighbor’s views.
    • Must be an integrated part of the home, landscape design and deck/patio areas.
    • Must be consistent with home’s design style and character. 
    • Building materials and color palette should compliment the home. 



Holiday & Seasonal Decorations: (Approval is not required.)
Seasonal and holiday decorations must be removed within 1 (one) month of the end of the season or holiday.



Irrigation Systems — Underground: (Approval is not required.)
Underground irrigation system must not water adjacent properties, structures, or streets and must not cause over-watering.



Landscaping: (approval required)
An application is required for substantially altering your home’s previously ARC approved landscape plan or construction of new or significant changes to existing ARC approved plans.

  • For the ARC to consider your application, the following documentation is required and must be submitted:
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit a few photos of your existing landscaping and areas under consideration so the ARC’s members can familiarize themselves with what’s there now.
    • A Lot Survey (Available at Hugo City Hall) showing the improvement/alteration location in relation to the home, property lines, easements and setbacks.
    • Landscaping plan drawings.
      • Professional drawings are preferred. 
      • Reasonably accurate scaled drawings are required. 
      • Include trees, shrubs, landscape beds, etc. 
      • Indicate dimensions of each element.
      • Indicate location of utility boxes, electric/gas meters, air conditioners, retaining walls, fences, etc. 
    • A list of plants, edging, mulch, stones and other building materials. (See also: Stone)
  • Design considerations:
    • Landscape design must be consistent with home’s design style and character.
    • Understand and consider the mature size of the plant materials on your property and on the properties surrounding your lot. A small spruce planted today next to your home may eventually grow to 35 feet wide. 
    • Understand maintenance requirements. Many types of gardens and landscaping require frequent care. 
    • Yard areas must be sodded or hydro seeded. Exceptions to lawn area requirement include gardens, planting beds, decks, and play structures.
    • The area between the curb and the sidewalk must be sodded. 
    • If gardens are located in the back yard, the total of garden and play area shall not exceed 30% of the rear yard area.
    • Corner lots require special review and treatment.
  • Design details:
    • Accepted mulch types:
      • Rock mulch including River rock, CA granite, trap tock, Buff Limestone.
      • Wood mulch including Cypress, cedar, stained hardwood (golden or brown).
      • Brightly colored mulch will not be approved. Select earth tones instead.
    • Accepted edging types:
      • Professional quality vinyl (cobra or similar) 
      • brick
      • stone 
      • stained concrete. 
    • Edging is required with rock mulches. It is not required with wood mulches.
  • If you have trees, shrubs, or other plants that have died, and you'd like to replace them with different species, an application is required.
  • Removing trees, shrubs, and plants from previously approved landscapes requires permission.
  • Professional landscape designs are preferred. Professionals can help you understand your property’s unique growing environment, light and water needs, and specific plants that will work well within your site.
  • Some reputable professional landscape designers include (but are not limited to):


Lighting - Exterior: 
  • For the ARC to consider your application, the following documentation is required and must be submitted:
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit a few photos of the areas under consideration so the ARC’s members can familiarize themselves with what’s there now.
    • Manufacturer’s data and drawings. Indicate dimensions and colors. 
  • Design considerations:
    • Must be conservative in design and compatible with the style of your home.
    • Must use “cut-off” fixtures directed to eliminate glare to your neighbors.
    • Lighting must be directed to illuminate only sidewalks, pathways, house numbers, deck surfaces and landscaping.
    • Spotlights, searchlights, floodlights, sodium vapor, or barnyard lights are not allowed.
    • Solar fixtures:
      • Use solar fixtures sparingly.
      • Avoid multiple fixture groupings that create an “airport runway” effect.
      • Many don’t offer much illumination, especially in winter. Consider using low-voltage timer switched lights instead. 



Paint & Stain: (approval required)

  • For the ARC to consider your application, the following documentation is required and must be submitted: 
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit photos of each of the home’s sides so the ARC’s members can familiarize themselves with what’s there now. 
    • Include photos of neighboring homes. 
    • Diagrams (all four sides) indicating where each of the new colors will be painted on the home. 
    • Photographs of the homes adjacent to and across the street, indicating where each of the homes exists with relationship to yours.
    •  Indicate paint manufacturer, paint color name and number and color cards/samples of each color. 
  • Make arrangements to deliver actual color cards/samples to the ARC.
  • Design considerations:
    • Understand that the ARC strives for historical styles and streetscape diversity. There are no “blanket approvals”. The fact that one specific color scheme is approved near your home it does not mean that same color scheme would also be approved for your home. In fact, just the opposite is true. 
    • Must be consistent with home’s design style and character.
    • Application submittals must Photographs of the current exterior colors on the home and photos of the homes adjacent to and across the street, indicating where each of the homes exists with relationship to yours. 


Patios , Paving & Flatwork: (approval required)
Outdoor living spaces are encouraged.

  • For the ARC to consider your application, the following documentation is required and must be submitted: 
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit a few photos of the areas under consideration so the ARC’s members can familiarize themselves with what’s there now. 
    • A Lot Survey (Available at Hugo City Hall) showing the patio’s location in relation to the home, property lines, easements and setbacks. 
    • Plan drawings. Indicate dimensions of each element. 
  • Installer considerations: 
    • Installation and finish must appear to be professional quality. 
    • An experienced patio contractor is highly recommended. 
  • Design considerations:
    • Must be an integrated part of the home and landscape design. 
    • Must be consistent with home’s design style and character.
    • Building materials and color palette should compliment the home. 
    • Natural flagstone, decorative/stained/stamped concrete and colored or interlocking paving is encouraged. 
    • A comprehensive landscape design including the patio (and deck) is strongly suggested. Thoughtful landscape design will properly integrate the patio with the home’s existing landscape and soften its appearance. 
    • Due to frost-heaving and heavy clay soil conditions common throughout Victor Gardens, special considerations should be made for correct patio foundation prep. 
  • Design details:



Play & Sports Equipment: 
* For the purposes of this list, “permanent/ semi-permanent” means in place for more than one day. Certain play equipment may be used temporarily, meaning one day or less, but not left in place overnight.

  • Basketball Backboards (portable): Basketball backboards that are portable and freestanding do not require approval, but must be stored inside the garage overnight. Portable and freestanding basketball backboards have large bases for counter-balance and/or wheels for mobility. The base of all portable, freestanding units must be filled with water, sand or some other appropriate material to provide counter-balance. No material may be used on the exterior of the base to provide counter-balance (e.g. placing concrete blocks or sandbags on top of the base.) Portable, freestanding units are not permitted on or next to streets or sidewalks. 
  • Hockey Nets: Must be kept indoors or in garages when not in use.
  • Trampolines: Trampolines are difficult to conceal and are considered by many to be eyesores. Daytime uses of trampolines, jump houses, bounce castles, etc. is allowed in rear yards, but they must be disassembled and stored inside each night after use. Permanent/semi-permanent* trampoline installations are nearly impossible for the ARC to approve, due to the level of screening that would be required. 
  • Playground Equipment: (permanent/semi-permanent)* Victor Gardens is filled with parks, playgrounds, walking trails, and sidewalks, making backyard playground equipment less necessary. Although the Covenants allows for some play equipment (like swing sets, teeter-totters, etc.) integrating these structures into existing landscapes is challenging. Careful siting and privacy screening are key considerations. Contact the ARC for more information before submitting an application.]
  • Ice rinks: These features may be approvable in very limited, tightly controlled circumstances. Contact the ARC for more information before submitting an application. 


Pools: (approval required)
  • Contact the ARC for more information before submitting an application. 



Roof Replacement:
(approval required) 

  • For the ARC to consider your application, the following documentation is required and must be submitted: 
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit a few photos of the home so the ARC’s members can familiarize themselves with what’s there now. 
    • Manufacturer’s data, model name, color choice, expected lifespan, etc. 
    • Indicate how roof valleys will be treated. (Copper flashing, preformed metal, or interwoven shingles are preferred.) 
  • Installation and finish must appear to be professional quality.
  • Design considerations:
    • Must be consistent with home’s design style and character.
    • Roofing materials and color palette should compliment the home.
    • Avoid/minimize box vents, especially in highly visible locations. 
    • Functional roof vents encouraged: Continuous covered edge vents, shingle over type. 
  • Design details:
    • Acceptable materials are architectural/dimensional shingles. 
    • Other options include designer architectural shingles, cedar, slate, copper, small amounts of standing seam metal acceptable 
    • Flat 3-tab shingles will not be approved. 
  • Roofing contractors experienced in Victor Gardens ARC process include (but are not limited to):



Satellite Dish Systems & Wireless Antennae: 
  • Any dish should be installed on your house in the location that is least visible from the street. 
  • Do not install dish on the front of your home, above your front porch, or in your front yard. 
  • In some circumstances, placement may be at ground level in your side yard or rear yard and below the eave line of your home. 
  • All wiring must be run inside walls or outside in conduit. Wiring must not lie on top of the ground. Conduit must be color matched to the home and disguised as much as possible. (Rather than hang a wire down the middle of your siding, attach a color matched, painted conduit alongside your home’s corner boards or other trim.) 



Solar Energy Devices: (approval required) 

  • While The ARC encourages the use of energy devices that are based on renewable resources, it must balance that use with its responsibility to improve and enhance the attractiveness, desirability and safety of the community. Contact the ARC for more information before submitting an application. 



Storage - Outside: 

  • Approval is required for permanent and non-permanent storage. 
  • Brightly colored tarpaulins are not allowed. (Blue tarps, for example) 
  • Temporary moving containers, construction storage containers, and portable storage “PODS” and are allowed under the following conditions: 
    • Only permitted for 14 days or fewer. 
    • Only allowable location is on your driveway, but do not block the sidewalk or create a driving hazard. 



Stone – Walls and Pavers:
(approval required)

  • For the ARC to consider your application, the following documentation is required and must be submitted: 
    • A signed Architectural & Landscape Change Application Form
    • A written description.
    • “Before” photos. Submit a few photos of the areas under consideration so the ARC’s members can familiarize themselves with what’s there now. 
    • A Lot Survey (Available at Hugo City Hall) showing the proposed location in relation to the home, property lines, easements and setbacks. 
    • Elevation and plan drawings. Indicate dimensions, elevations, grade, contours, existing landscape features, etc. 
    • Stone name/type
    • Photos of the stone used in similar projects. 
  • Installation and finish must appear to be professional quality. 
  • Design considerations: 
    • Understand that the ARC strives for streetscape diversity. There are no “blanket approvals”. The fact that one specific stone is approved near your home it does not mean that same stone would also be approved for your home. In fact, just the opposite is true. 
    • Must be an integrated part of the home and landscape design. 
    • Must be consistent with home’s design style and character. 
    • Building materials and color palette should compliment the home. 
    • Should match or compliment existing stone found elsewhere on the property. 
    • A comprehensive landscape design is strongly suggested. Thoughtful landscape design will properly integrate the feature with the home’s existing landscape.
    • Retaining walls over 2 feet in height require an engineering certificate certifying walls will not change the current drainage pattern or if the drainage is changed, certification that the new drainage pattern will not adversely affect the drainage on adjacent or nearby lots or open space tracts. 
  • Design details: 
    • Acceptable materials are natural stone, dry stacked natural stone, flagstones, fieldstone boulders and rock outcroppings. 
    • Decorative concrete “keystone” style walls:
      • May be considered in very limited circumstances for small improvement/alterations- depending on the product chosen. 
      • Larger improvement/alterations may not be approved due to the typically monotonous appearance of “keystone” walls. 
      • Must resemble natural stone, be high quality and visually appropriate. 
      • Include manufacturer’s data, color choice, etc. 
    • Decorative concrete pavers. 
      • May be considered on a case-by-case basis. 
      • Must resemble natural stone, be high quality and visually appropriate.
      • Include manufacturer’s data, color choice, etc.


Sump Pump Discharge Hoses:
  • Rather than placing these flexible hoses above ground, the ARC encourages the use of underground solid pipes conveying water to drainage fields, catch basins, dry wells, etc. Avoid discharging sump water onto sidewalks or streets. 




Toilets – PortaPotty Portable:
  (Approval is not required.) 

  • Permitted only during active construction, must be removed promptly after construction. 
  • Must be located next to front or rear of the house. 
  • Cannot be located on the sidewalk or between houses in side yards. 
  • Must be secured so it cannot be blown or knocked over. 



Trash & Recycling Containers: 
May be set out Thursday night, but containers should be returned inside your garage on Friday. 




Water Features: (approval required) 
  • Water features must be of a scale that is consistent with your yard and must be integrated into the overall landscape plan.
  • If the feature includes a pump, proximity to neighbor’s living space is considered.
  • (See also: Landscaping) 



Wind Turbines, Wind-Electric Generators: (approval required) 

  • While The ARC encourages the use of energy devices that are based on renewable resources, it must balance that use with its responsibility to improve and enhance the attractiveness, desirability and safety of the community. Contact the ARC for more information before submitting an application.





Reference Materials: