Single Family Village Board Meeting Agenda

Agenda

Board of Director's Meeting

Victor Gardens Single Family Village Homeowners Association

Wednesday, August 17, 6:30pm

VG Neighborhood Activity Center 

1. Owner's Forum: Residents are encouraged to ask questions and voice concerns.
2. Review of previous meeting's minutes
3. Financial Report: Information provided by Associa
4. Old Business:
1. Jardin Fountain area
1. Status of the non-working fountain
2. Deferred landscaping improvements
3. 
   
2. Covenant and Rule Violations discussion
1. Violation Reporting Form status - none reported so far
5. Committee Reports:
1. VG Single Family Village's Architectural Review Committee: 
1. Appeal of denied chimney proposal
2. status report
2. VG Master Assn. Social Activities Committee
1. status report
3. VG Master Assn. Architectural Review Committee
1. status report 
6. New Business:
1. Community Manager transition
2. Landscape maintenance contractor transition from Birch to Brightview.
3. Board designates a 3rd SF representative to VG's Master Board.
7. Schedule next meeting
8. Adjournment
   
   

Welcome Asher Staton, VG’s new Community Manager

Over the last few weeks, Asher Staton has moved into his new role as Victor Gardens’s Community Manager. He’s supported by a talented team at Associa Minnesota, our Victor Gardens management company. Asher’s many responsibilities include working with our various boards of directors, our architectural review committee, home builders, city officials, vendors, contractors, and homeowners. 

We appreciate our former Community Manager, Phillip McDougle, for his years of service to our neighborhood. We wish Phillip well as he moves on to his career’s next chapter. 

TownSq is Victor Gardens’ official website, managed by Associa. Owners receive important official info, reserve meeting room space, and pay dues on Associa’s TownSq website. Complete your TownSq profile for access to these features. 

Victor Gardens News and its Facebook page includes a lot of valuable and historic information. This site and Facebook is hosted and maintained by long-time VG residents. 

If you have any questions, contact Asher and Associa’s customer service team: AtYourService@associa.us or (763) 746-1188.

Asher Staton
Community Manager
Associa Minnesota
7100 Northland Circle N., Suite 300
Brooklyn Park, MN 55428

AtYourService@associa.us
(763) 225-6400 – Main

(763) 746-1188  – Customer Service

VG Single Family Village HOA Board Meeting scheduled August 17

The next meeting of Victor Gardens Single Family Village Homeowner's Association Board of Directors will be Wednesday, August 17 at 6:30pm. The Board will meet at VG's Neighborhood Activity Center's upstairs meeting room. Any resident of VG's Single Family Village HOA is welcomed. A community forum will be provided at the beginning of the meeting. Any owner is encouraged to speak with the board at this time.

Violation Reporting Form for VG Single Family Village HOA

The Board wishes to remind property owners of the restrictive covenants, bylaws and rules applicable to all Victor Gardens properties. These were adopted to protect our property values and ensure that Victor Gardens remains a pleasant and desirable community.

Our Victor Gardens’ Community Manager, Phillip McDougle continues to hear from residents about covenant and rule violations. To address concerns, the Board asks that going forward, residents report related issues with an online Violation Reporting Form: https://docs.google.com/forms/d/e/1FAIpQLSe3wlWT7hpSqAgh8vfAOQlggO4uuyeaBoTumXiuz-LGiBFWsg/viewform?usp=sf_link

Report issues that you consider to be potential violations of Victor Gardens Community Association (A.K.A. the Master Association) and/or Victor Gardens Single Family Village Homeowner’s Association’s bylaws, rules, covenants, records of action or board directives. In order for the Single Family Village’s Board of Directors to consider your report you must …

• describe the potential violation 
• cite the relevant bylaw, rule, covenant, record of action document or board action. For your reference, copies of those documents are available on the Victor Gardens News website: http://blog.victorgardensnews.org/p/associations-info.html 
• include your name and address in the Violation Reporting Form. This information will not be shared beyond the Board of Directors and Associa’s community management professionals. 
• be specific. Vague, incomplete or inappropriate responses will not be reviewed by the Board. 

Examples of detailed responses are:

• Example 1.) There are trash cans that have been left out since March 1 at 123 Jardin Avenue. According to a Feb. 25, 2014 Single Family Village Board of Directors Record of Action, this is not allowed. ( http://blog.victorgardensnews.org/2014/03/sfv-garbagerecycling-rules-change.html )
• Example 2.) A portable basketball hoop at 123 Garden Way has been outdoors since June 1. This is a violation according to a June 2015 Master Board classification of this equipment relative to Section 7.15 of the Master Covenants. (Also described here: http://blog.victorgardensnews.org/p/sfv-arc.html#play ) 
• Example 3.) Owners at 123 Everton Ave are building a shed and significantly changing their landscaping. I spoke to the owners and they told me they didn’t submit an Architectural & Landscape Change Application for the work they’re doing. I know that these types of improvements must be approved in writing by the A.R.C. according to Master Covenants 8.3. 
• Example 4.) Since April, owners at 123 Cosette have parked a trailer in their driveway and not in their garage. This is a violation of the Master Rules, Vehicle and Parking Regulations. It’s also a violation of VG’s Master Covenants 7.14 Parking/Vehicles/Personal Property. 

Links to documents:

• Victor Gardens Single Family Village Homeowner's Association documents: http://blog.victorgardensnews.org/2007/01/association-info-victor-gardens-single_8724.html
• Victor Gardens Community Association (the master association) documents: http://blog.victorgardensnews.org/2007/01/association-info-victor-gardens.html

Victor Gardens opens Friday!

Victor Gardens pool opening, 1947

Have fun.

Play nice.

Leave alcohol beer and glass bottles at home.

Cameras and recording equipment are present.

Don't open the door for others. (If someone causes trouble and you were the one who let them in, you’ll lose your pool privileges.)

We are happy to announce that the pool is opening without Covid-19 Restrictions this year! Everyone within Victor Gardens that is in good account standing will have access to the pool.

Homeowners found in violation of the pool rules may have their key privileges revoked.

The pool key fob is black. Lost, stolen, or misplaced key fobs must be reported to management. Replacement keys are $40. All Key fob and facility access questions should be directed to Victor Gardens Community Association's Management Company, Associa Minnesota. Customer Service: 763-746-1188.

To report unauthorized pool access, dangerous situations or vandalism, contact the Washington County Sheriff.Emergency: Dial 911
Non-Emergency: Dial (651) 439-9381

VICTOR GARDENS COMMUNITY ASSOCIATION POOL RULES

1. THERE IS NO LIFEGUARD ON DUTY, SWIM AT YOUR OWN RISK. 
2. The swimming pool and water park are for the exclusive use of the members of Victor Gardens Community Association and their guests. The maximum number of guests per household is four. 
3. The Victor Gardens Community Association, its officers, directors and agents assume no responsibility for injuries. 
4. Children under the age of 14 must be accompanied by an adult 18 years of age or older.
5. People who cannot swim must wear lifejackets while in the pool. 
6. Diving, running, wrestling, horseplay and throwing objects are absolutely prohibited.
7. Showers are required before entering the pool. 
8. Persons who have infections or communicable diseases must not enter the pool. 
9. Infants and toddlers who are not toilet trained must wear swim diapers. 
10. Smoking is not allowed in or around the pool area along with the Activity Center. 
11. No Food or Glass bottles are allowed in the pool area. 
12. Alcoholic beverages are not allowed in the pool area. 
13. Drunkenness is not allowed and any intoxicated individuals will be asked to leave the pool area. 
14. In order to keep the pool area pleasant for everyone, radios, tape players, CD players and other audio devices must be played only with earphones. Loudspeakers are prohibited. 
15. Pets are not allowed in the pool area. 
16. Pool hours are 6:00 am to 10:00 am for lap swim and 10:00 am to 9:00 pm for open swim. (during pool season) 
17. All pool toys must be removed from the pool each night, toys left in the pool will damage the pool’s mechanical system. (No Inflatable floatation devices are allowed in the pool except water wings, life jackets or infant/small children flotation seats.) 
18. All access to the pool area must be through the Activity Center. The gate is to be used for emergency purposes only. 
19. Spitting, spouting water from the mouth, and blowing noses in the pool are prohibited. 
20. The Victor Gardens Community Association Board of Directors reserves the right to revoke anyone’s pool privileges for not following these pool rules. 
21. The Victor Gardens Community Association Board of Directors may amend these pool rules at any time, without notice. You can contact Associa Minnesota for the most current and up-to-date rules. 

These rules were adopted by the Victor Gardens Community Association Board of Directors

Egg Hunt and Petting Zoo

The Victor Gardens Annual Easter Egg Hunt and Petting Zoo are back in 2022!

Egg hunt will be held in Arbre Park on Sunday, April 10 at 1:00pm. 

Don't be late! It is over quickly. Bring your own bag/ basket.

Petting zoo will be held in the park from 1 - 3pm. 

We hope to see you there to join the fun.

Lawn Core Aeration - VG Discount

Core Aeration Promotes Healthy Grass

Jeff Ambrose has offered his aeration services to Victor Gardens residents for many years. He does a very professional job. Jeff is offering a Victor Gardens discount rate of $40/per small lawn and $50/per large lawn. That's less than what most others charge for this service. For do-it-yourselfers, this is a pretty good deal considering the cost of renting the machine, time and effort involved, plus the cost of gas. Jeff's done a great job on our lawn over the years, and I would recommend his services to anyone.

Call Jeff Ambrose directly at (651) 274-1535. He's currently coordinating a schedule of Victor Gardens appointments.

If you're unfamiliar with core aeration, the U of M Extension Service describes it pretty well, "Core aeration is the best method of dealing with the problem of compaction in the lawn. Aeration promotes moisture and air penetration into soils, resulting in deeper and healthier root systems on the grass plants. ... The best time of year to aerate the lawn is late August to early October. Aeration can be done in the spring but will lead to additional weed seeds being brought to the surface where they may germinate. In fall, weed seeds will also be brought to the surface, but they will not sprout."

Irrigation Winterization Schedule

Sorry for the late notice - Shawn was having internet difficulties this week.

Below is the preliminary schedule for irrigation winterization by Shawn Herman from Classic Landscape.  Contact Shawn with questions or to signup.  $50/ Lawn good for weekend of Oct 16 and 17.  Cash or check. 

Shawn Call/ text: 612-366-6088

Saturday, Oct. 17th

9:00 AM

Downey -Victor Hugo Blvd

Dustin Becher - Poets Green

Primeau - Poets Green

9:30 AM – 11:00AM

Sears - Garden Way

Schwab - Garden Way

Schliess - Garden Way

Bridgeman - Garden Way

Stanko - Garden Way

Anderson - Garden Way

Peltier - Garden Way

11:00 – 12:00

Johnson - Jardin

Norr/Privette - Jardin

Thalhuber - Jardin

Weir - Jardin

Hermann - Jardin

Groneberg - Jardin

Wentz - Jardin Ave

12:00 – 1:30

Bosch - Garden Way

Mittleburn - Garden Way

Stein - Arbre Lane

White - Arbre Lane

Mader - Arbre Lane

Gloege - Arbre Lane

?? - 4362 Arbre Lane

Goodchild - Arbre Lane

1:30 – 2:00

Carlson - Garden Way

Desmond - Garden Way

Langhoff - Garden Way

2:00 – 3:00

Hal - Cossette Way

Coleman - Cosette Way

Berger - Cosette Way

3:00 – 3:30

Kluska - Cosette Lane

3:00 – 5:00

?? -14288 Grantaire

Betts - Grantaire Lane

Richter - Val Jean

Kolenich - Val Jean

Chatwin - Val Jean

Burr - Cosette Lane 

Carlson - Cosette Lane

Anderson - Cosette Lane

Ecklin - Victor Hugo Blvd.

Shaline - Victor Hugo Blvd. 

Sunday Oct. 18th 

12:00 PM 

Stanek - Val Jean

Starr - Everton

12:30 PM 

Buetow - Provence Way

Hageman - Provence Way

Halverson – Boyd - Provence Way

1:30

Houchins - Val Jean

Utech - Garden Way

Sprinkler Winterization

Fall is in the air and it's again time to winterize your irrigation system.  Shawn Herman with Classic Lawnscape has been offering our neighborhood a group rate of $50/ lawn (cash or check payable to Shawn Herman).  The group rate will be valid the weekend of October 16 and 17. THIS PRICE IS ONLY GOOD ON THIS WEEKEND. 

Other times can be scheduled if this does not work for you but regular season rates will apply.

This is the tentative route he would use for the weekend based on last year numbers to help give residents a rough estimate of where they would be on the schedule.

On Sat. the 16th the route starts at about 8 AM on Poets Green then to Garden Way West side of street heading south.  Around Jardin to Garden Way (usually mid morning), up Arbre, and around to catch the east side of Garden Way(usually early afternoon).  Then head east around to Cosette Way and take Victor Hugo down to Garden Way.  Go around the Park and back up the east side of Cosette Lane (mid to late afternoon) around to Victor Hugo.  From there I will head east down Val Jean to the Bridge.  Depending on response I will probably stop here due to darkness.

On the 17th the start time will depend on number of participants.  It probably would not be before 11 am.  I would begin again on Val Jean from the bridge heading east to Everton.  North on Everton, east side of street, to Provence.  Around Provence back down west side of Everton to Val Jean.  Then west down Val Jean to the Bridge.

As usual timing/scheduling will be totally dependent on the number participating and if there are any unforeseen problems encountered during the day. 

Please contact Shawn directly with questions or to signup.

Shawn Herman

Classic Lawnscape Inc.

763-780-7231

shawn@classiclawnscape.com

Cell/text – 612-366-6088.

SFV Board Meeting set for August 18

The next meeting of Victor Gardens Single Family Village Homeowner's Association will be Wednesday, August 18. The Board will meet at VG's Neighborhood Activity Center's upstairs meeting room at 7:00pm.  Any resident of VG's Single Family Village is welcomed to attend. 

A few reminders for Single Family Village HOA residents

In the interest of keeping our neighborhood looking its best, Victor Gardens Single Family Village HOA's Board of Directors wishes to remind everyone the following long-standing rules:

Garbage & recycling cans
Garbage and recycling cans must not be left outdoors other than the evening before pickup (Thursday evening) and during the pickup day (Friday). All trash and recycling must be either bagged, canned or boxed to prevent it from blowing about and to prevent animals from gaining access to it.

Sports equipment storage
Hockey and lacrosse nets, portable basketball hoops, etc. should be stored in your garage overnight and not left out.

Changes to your home's exterior
An application for exterior improvements or alterations must to be submitted and approved before any work begins. Examples of improvements that need approval include, but are not limited to fences, decks/patios, retaining walls, landscape changes, exterior painting, play lots, etc.

Pool Update

Good afternoon Victor Gardens Residents,

The Victor Gardens Pool has now been open for about a month, and the operation has been going fairly smoothly without many incidents. We want to thank all residents for taking the time to review the established rules and regulations and keeping the pool a family friendly amenity for all to enjoy.

As the State of Minnesota continues to ease Covid-19 Restrictions, the Master Board of Directors has decided to ease some of the more restrictive measures that were initially implemented for the pool use.

1. Effective immediately, laps swimming hours have returned and the pool can now be used from 6am-10am for lap swimming, and 10am-9pm for open swim.

2. Our pool vendor has been instructed to redistribute the pool furniture. Homeowners are still encouraged to wipe down all furniture after use.

3. Homeowners are now allowed to bring guests to use the pool subject to the rules and regulations, however all guests should be made aware of the liability waiver and established rules.

4. Homeowners are still required to sign and return the Covid-19 Pool Rules Acknowledgement and Liability Waiver for their black key fob to be turned on. We have well over half of the forms returned and processed!

5. The Activity Center Party Room will remain unavailable for reservations.

6. The Victor Gardens Community Association is still considered a business and needs to follow all guidance by the State of Minnesota and the Department of Health. The Covid-19 Preparedness Plan may be amended, but is still in effect for the indoor space.

Thank you for your patience during these ever evolving times. We are beginning to see the light at the end of the tunnel and hopefully soon we can get back to the normal.

Phillip McDougle
Community Manager
Associa Minnesota