November 8, 2012

Long Term Planning Committee Meeting Notes - Nov. 8, 2012

VICTOR GARDENS
LONG TERM PLANNING COMMITTEE
11-8-12

MEMBERS PRESENT:
DAWN LA FONTSEE
KAREN RAY
KIM SCANLAN


SINCE THIS WAS THE COMMITTEE’S FIRST MEETING WE WANTED TO ESTABLISH OUR PURPOSE.  WE SEE THIS COMMITTEE MAKING RECOMMENDATIONS TO THE MASTER BOARD BASED ON WHAT THE COMMUNITY WANTS.  WE ARE SPECIFICALLY INTERESTED IN LAND USE, DEMOGRAPHICS, VOLUNTEERISM, COMMUNICATION, AND ESTABLISHING RELATIONSHIPS WITH LONG TERM PLANNING COMMITTEES WITHIN OUR LARGER COMMUNITY.

OUR ACTION PLAN:
1.     CREATE A SURVEY TO DISTRIBUTE TO THE VICTOR GARDENS THROUGH THE VARIOUS SUB-ASSOCIATIONS.  WE WOULD LIKE TO DETERMINE THE DEMOGRAPHICS OF THE AREA, ESTABLISH DESIRED COMMUNICATION METHODS, AND ASK WHAT IS IMPORTANT TO THEM CONCERNING OUR NEIGHBORHOOD.  WE WOULD ALSO LIKE TO TAKE THIS OPPORTUNITY TO SHARE WITH OUR NEIGHBORS WHAT THE ORIGINAL VISION FOR THE COMMUNITY WAS.
2.     WE WOULD LIKE TO PLAN ANOTHER MEETING TO INCLUDE OUR OTHER MEMBER, RACHEL BERGER BEFORE PROCEEDING ON SPECIFIC PROJECTS.
3.     WE WILL ASK THE MASTER BOARD FOR A BUDGET TO HELP WITH ANY INITIAL COSTS INCLUDING POSTAGE, ETC, AND TO USE IN THE EVENT WE NEED TO PAY FOR A SPECIFIC PROFESSIONAL BID.  INITIALLY WE WILL ASK FOR $1,000.  IF WE GET INTO A SPECIFIC PROJECT WHERE FUNDS ARE NEEDED WE WILL APPROACH THE MASTER BOARD FOR ADDITIONAL FUNDS ALONG WITH APPROVAL.

WE WOULD LIKE TO SHARE INFORMATION COLLECTED FROM THE SURVEY WITH THE COMMUNITY AT LARGE AND POSSIBLY CREATE SEVERAL FOCUS GROUPS TO HELP DIRECT OUR EFFORTS.  WE ALSO SEE SHARING INFORMATION WITH THE CITY OF HUGO’S LONG TERM PLANNING COMMITTEE, AND BECOMING INVOLVED WITH THEIR AGENDA WHERE IT MAY AFFECT OUR NEIGHBORHOOD.

THE SURVEY SHOULD BE PROVIDED TO RESIDENTS VIA E-MAIL, FACEBOOK, AND ON PAPER FOR THOSE NOT CONNECTED BY COMPUTER.  WE CAN POSSIBLY GET A NOTICE OUT THAT SURVEYS WILL BE AVAILABLE FOR PICK UP AT A MASTER BOARD MEETING.


AGENDA:
WE ORIGINALLY HAD TWO ITEMS ON OUR AGENDA, THE PROPERTY NEXT TO THE POOL, AND MONUMENT SIGNS.  WE DECIDED TO TABLE THE SIGN ISSUE UNTIL WE CAN CONFIRM THAT THIS IS IMPORTANT TO RESIDENTS VIA THE SURVEY.
WE ALL AGREED THAT IT IS IMPORTANT TO WORK ON THE VACANT LAND BY THE POOL, AND PROVIDE OPTIONS TO THE MASTER BOARD.  RACHEL BERGER WILL BE ABLE TO PROVIDE IMPORTANT INSIGHT ON THIS MATTER SO WE WILL ADDRESS THE TOPIC AT THE NEXT MEETING.


NEXT MEETING:
MONDAY, NOVEMBER 26TH 7:00 P.M. AT THE HOME OF KIM SCANLAN, 4767 DAHLIA WAY IN CREEKSIDE VILLAS.